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Capture first

Do not stop to design a taxonomy while a thought is trying to escape. Put it in Inbox and keep moving.

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Prefer a few useful brains

Brains are best for durable areas such as Work, Personal, Research, a major project, or a trip. If every small topic becomes a brain, navigation gets noisy.

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Use tags for cross-cutting ideas

A tag can connect thoughts that live in different brains. Use them for concepts such as #idea, #follow-up, #decision, or #reading.

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Keep tags and people in the sentence

Write naturally. Ask @Maya about #launch next week is more useful than filling out several fields after the fact.

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Pin sparingly

Pins are most useful for a small number of thoughts you want kept at the top of Stream or Columns.

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Let reminders be reminders

Use a reminder when Tuck should bring something back at a specific time. Use a todo when something needs to be completed and tracked.

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Review Inbox occasionally

Inbox does not need to be empty. A periodic pass is enough to move durable thoughts into the right brain and leave the rest alone.